Effective August 11, 2014 the Vermillion County Auditor's office will not accept documents for recording after 3:15 pm. This will allow time for the staff to process conveyance documents for recording by 4 pm.
A document is defined as, but not limited to, a conveyance
document, a deed, an instrument, an affidavit, a contract, etc.
Please remember the following:
1. We require parcel numbers on all documents. IC 36-2-9-18(a)
2. There is a $5.00 fee for each legal description of each parcel contained in a document. CountyOrdinance #2012-8 IC 36-2-9-18(d) This fee is in addition to any other fee provided by law.
3. All splits or combinations of existing parcels are to be recorded with a survey or drawing indicating where the new parcel will be located, the acreage of the new parcel, and whether or not improvements exist on the property. IC 32-21-2-13)
4. An Affidavit of a person to whom the title to real property has passed, must contain: Per IC 6-1.1-5-7
a. The decedent's date of death
b. Whether the decedent dies testate or intestate (If the decedent died testate, the affiant must attach a certified copy of the decedent's will to the affidavit. However, if the will has been probated or recorded in the county in which the property is located, the affiant, in lieu of attaching the will, shall state that fact in the affidavit and indicate the volume and page of the record where the will may be found).
c. The affiant's interest in the property.
5. The Sales Disclosure must be presented with the conveyance document IC 6-1.1-5.5-6
6. The conveyance document must include on its face the post office address (mailing) of the grantee. IC 6-1.1-5-4
Steps for Property Transfers
1. Sales disclosures are to be reviewed and approved in the Assessor's office.
2. Take the deed and the reviewed Sales Disclosure to the Auditor's office for transfer.
$5.00 Transfer fee per parcel
$10.00 fee for non-exempt Sales Disclosure (no charge if exempt)